News

February,13, 2024

6:30 p.m. – 8:20 p.m.

 

Board Members Present:                                              

Teresa Mitchiner  

Kevin Lee 

Dave Gibson 

Ashley Gordon 

Roger Purgason 

Board Members Absent:

Lisa Cline

Larri-Diggs Jones

Christy Gannon

Travis Gass

Treasurer:

Kevin shared the 2023 expenses (see in folder).  We have around $14,000 in the bank.  

Membership:

Cost of newsletter:  $1132.68

Sponsorship $$ so far:  375.00

It takes about 258 dues to break even

This year – $3508 surplus

 

Membership campaign:

3/1 signs in yards and entrances (Teresa will deliver) and newsletter sent out, posts on FB and Nextdoor

4/1 Email newsletter to those who haven’t paid and signs picked up

5/1 Dave deliver flier to those who haven’t paid

 

Who wants a committee: social? Teresa check with Larri

 

Teresa shared a concern that Triplexes are being built in neighborhoods that don’t have an HOA.  Discussion was had on what we could do to prevent this from happening in OP and it was determined that without an HOA we do not have legal grounds to stand on.  Nothing will be done at this time.

 

Teresa will check on the cost of getting some of the sign toppers completed as a phase 2 and then do the final phase when the city has replaced the rest of the street signs.  (One of the signs was hit by a garbage truck and has since disappeared).  She will bring the estimate to the next meeting.

 

Beautification:

Cruz Flores with Flores landscaping has taken over lawn maintenance.   500.00/month including picking up sticks and general upkeep of entrances. 

We will stay with Hector to do the pine needles.

Lights:  Roger is checking with Cruz and will update next month

Plan B is to get a quote from Southern Lighting.

Plantings for beds:  Roger is checking with Cruz to see if he does that.

During spring and summer the grasses will be cut back or removed, beds cleaned up to get a blank canvas.  Plant entrances in Fall.

Goal:  new lighting installed and beds planted by October, 2024.

 

Welcome Chair:

Ashley will come up with a budget for a candle with an OP sticker on it and bring it to the April meeting.  Walgreens might be a good option for candles.  Red Bubble and Sticker Mule are options for purchasing stickers.

 

Tour Of Homes

Discussion was had about doing the ToH in 2025 without the focus of it being a money making activity but more of a social event.  

 

Upcoming dates:

 

Next meeting March 5th, 7:00 at Kevin Lee’s house

Annual meeting Sunday April 14th, 5:00 at Windy Rush 

Spring Block Party Friday May 10th on Foxworth and Windyrush

No Board meetings July and August

Fall Block Party Friday October 4th on Foxworth and Windyrush

 

December 5, 2023

7:00 – 8:00

Zoom

Attendees:

Roger Purgason

Kevin Lee

Dave Gibson

Teresa Mitchiner

Christy Gannon

Lisa Cline

Not present:

Ashley Gordon

Travis Gass

Larri Diggs-Jones

Kevin

Balance is the same as last month.  Will follow up with email

6.50 a bail and 50 bails so far.  Lancer will be another 40 – 50

Christmas decorations were around $365.00.

Teresa

Newsletter going out in either February and March

Pocky’s tree article – Roger will connect Teresa with his family

Please share ideas for what should go in the newsletter

How can we have a more presence in the neighborhood?

volunteers?

Ashley will send some information on what she is thinking for the New Neighbor packets with costs.

OP ideas

Pickle ball tourney

Neighborhood walk

Meet at a restaurant quarterly

Day of service in the neighborhood on January 6th. Run by Jeff Pinnow?

2 block parties – in May and September 

Get committee members.  Post something on FB and in the newsletter

Lawn Care and Bed Maintenance

Current Lawn care:  $550/month

Mow, blow and edging.  Weekly during growing season 2Xmonth non growing season

Kevin’s quote:  $750.00

Brandon Penland on Knightwood.  Dave and Roger will follow up with him

Lisa will follow up with her person for mowing

Teresa will follow up with Hank in the neighborhood

Get update from Travis on lights – he had to drop off early due to a work emergency

Christy

New principal at OPES.  

Christy will be decorating for Christmas next year.  We will be purchasing new garland.

She has ideas of things to do differently for next year.

 

November 7, 2023
7:00 – 7:35

Attendees:
Roger Purgason

Travis Gass

Kevin Lee

Dave Gibson

Teresa Mitchiner

 

Not Present:

Lisa Cline

Ashley Gordon

Christy Gannon

Larri Diggs-Jones

 

Finances:  

$18,400 in bank

$1400 sign topper donations

No dues since August/September

Pine needles installed in December – around $500.00

Before any money is spent, it needs to be brought to the board for a vote.  Will discuss specific guidelines and best practices at a future meeting.

Christmas decorations:

Will be put up over Thanksgiving weekend.  Is Christy able to still lead this?  Roger will reach out to her.  He will also check with Jim Terrell on a quote for hanging it for us and will report back to the board.

Dave has 7 new wreaths, garland is pretty tired and should be replaced – but will be assessed this week.

Bows need to be freshened up and might need more? 

Summerlin and Rea:  wreath and bow

Summerlin and Abbotswood:  wreath and bow

Lights all over the cannon, garland, lights and wreath with bow on Windyrush, Lancer and Battle Forest

Will set and approve a budget in the next few days.

Travis will lead the measuring for lights to see how many strands are needed.

Dave and Roger will assess bows and garland this week.

Need to purchase:  lights, more wreaths?, ribbon for bows?, garland?

Tour of Homes:  

Discuss in December to make a final decision. 

Sign Toppers:

21 have been installed.  Thank you to everyone who helped install them.  We have 26 left to purchase which will be around $3619.  The next step is for the city to replace the rest of the street signs and then we can purchase the next batch.  Will need to decide if we want to purchase all 26 or do additional phases.

Covenants:

They have not been updated since 1968 and are outdated and several things are not enforced.  (Live stock, signs in yards)  These need to be updated but not sure how we would enforce them.  It was suggested that we talk to other neighborhoods who do not have HOAs.  Teresa will send a copy of the current covenants out to the board and put them on the website.

Electrician:

Receptacles are being fixed.  When that is done Travis will get a quote on the lights and share with the board.  Electrician is  a few weeks out.

Looking to do lights similar to Chadwyck.  

Landscaping:

Team could be doing a better job.  Beds are not being maintained properly.  Up close, the entrances do not look maintained.  Travis and Roger will get with the crew to remind them of our expectations.

April 23, 2023

OPCA Annual Meeting

Roger opened the meeting at 4:00.

Roger, President: Good things are happening in OP.  Continue the momentum and thank you to the volunteers on the board. 

Motioned, seconded and approved to vote the 2023-2024 OPCA Board members as follows:

Roger Purgason, President

Teresa Mitchiner, Membership

Kevin Lee, Treasurer

Dave Gibson, Beautification

Travis Gass, Beautification

Christy Gannon, OPES Liaison

Larri Diggs-Jones, Activities

Ashley Gordon, Welcome Chair

Lisa Cline, Secretary

Open positions:  Webmaster/Social Media, OP Neighborhood Park Liaison, Vice President

Kevin, Treasurer:
240 neighbors have paid dues this year
$13,400 in dues so far
$1260 donations for sign toppers
$21,000 in bank currently

Budget was right under 16,000 last year including sign toppers. Sponsorship of the newsletter will help our budget this year. Insurance will be renewed this spring.  Roger will look into this to make sure everything is on track..  This will be a yearly expense. Will talk about capital improvements at the next meeting.  Possible projects:  entrance lights, finish paying for the sign toppers, and Christmas decorations.  

Teresa, Membership: We are 160 neighbors away from our goal of 400.  Headed into phase three of our campaign which is to drop flyers off at those who have not paid.  Teresa has packets for each street with the names of those who haven’t paid and enough flyers.  Drop them off by the block party to keep the momentum going.  Teresa gave the last of the sign toppers to Travis to install.  

Larri, Activities: Yard sale is on May 6th.  Teresa will post on Next Door and Lisa will put up signs at the entrances.
Block Party is on the 19th.  5:30 – 8:00. Teresa will post on social media and Lisa will put up signs at the entrances.BBQ truck is confirmed.  300.00 minimum.  Will have BBQ and fish. OMB will have beer and wine.  Waiting on contract. Will be the tent and kegged beer.Carolina Ice Cream truck – they require payment in advance. Could give ice cream to dues paying members (one per family) or sell tickets.  Larri to look at the icee truck that comes through our neighborhood as a replacement to ice cream.
Might need to change location due to an illness of one of the neighbors near Foxworth and Windyrush. Knightswood is a possible location if it is still closed off, Larri will look into and report back.Bubbles, hula hoops, etc. will be provided.  Larri to purchase and be reimbursed.
Larri will reach out via text with updates.  We will finalize plans at 5/3 meeting.

 Dave and Travis, Beautification: Entrance lights are problematic.  Lancers are on all of the time, the Cannon is out completely.  There are some people in the neighborhood who can give us a quote.  Lights need to be moved close to the structure so they do not get knocked down.  Will talk about this more in May. Still have not heard back from the city about the stumps on Randwick.  The landscapers will remove the stumps and put pine straw down.  The Oaks on Lancer need to be limbed up eventually.

Christy, OPES Liaison: EOGs are coming up and that is the focus at school.  Might be another Family Fun Night and Christy will let us know.

 

Next meeting May 3rd at 7:00 at Roger’s house. 4:45 Roger adjourned the meeting

May 24, 2022

Membership and Welcome: Dues mailers are going out to residents We have a goal of having 400 dues paying families. We will target late April for the walk about for members. 46 new families have moved into the neighborhood. 

Beautification: David Gibson is getting estimates for a new sign at the Abbotswood entrance. Teresa is getting estimates on the sign toppers. The city was contacted to have the dead trees replanted at the Randwick Entrance.  Yard of the Month begins in April – families must be member of the Civic Association to be selected.

Outdoor Classroom: Jeff and Mike have talked with Bert Lin and there is still a plan for the wood in the city. We will begin calling it the Olde Providence Neighborhood Park, rather than “the woods”.

Website : 

Roger and Teresa are monitoring the website and responding to emails. We are looking for a webmaster.

The Spring Block Party is May 13, 2022. 

School chairperson:
Christy shared that Kindergarten night is April 28, 2022.

 

February, 2022

Welcome to our new board member!  Larri Diggs-Jones will serve as Activities Chair.

Membership:  We will begin our 2022 membership drive in April with a mailer.  Our goal is to have at least 400 neighbors pay their dues this year.  There will be options to pay by Paypal, Venmo and check.  Dues remain the same at $50.00 ($45.00 for seniors).  See Join Us tab for details.

Annual OPCA Board meeting:  We will meet at Windyrush Country Club at 5:00 on Sunday, March 20th.  All Olde Providence homeowners are encouraged to attend.

January, 2022

Welcome to our new board member! Roy Fahl will serve as Member-At-Large.

Neighborhood Safety:  The No Parking reminders for Windyrush and Summerlin have been put out and will stay for the remainder of the school year.  The homeowners impacted and most parents appreciate the partnership between the school and OPCA to make our neighborhood a safe place to be.

Olde Providence Neighborhood Park:  Some trees have been chopped down and there is some graffiti on the large boulders in the park.  We will continue to monitor this and remind families of the importance of keeping the park a safe place that respects nature.  Suggestions are always welcome!

December, 2021

December Yard of the Month:  Congratulations to Brian and Shanna Storm at 7021 Yorktowne!  They went all out on their holiday decorations.  Be sure to drive by in the evening to see their hard work.

Happy Holidays!  The members of the OPCA Board wish everyone a very Happy Holiday!  It is our pleasure to serve on the board and live out the mission:  To support all efforts to keep Olde Providence a desirable neighborhood in which to live.

Membership:  We didn’t reach our stretch goal, but we are in good shape financially.

OPES Liaison: Christy Gannon is going to look into the cost of signs to put on Windyrush and Summerlin to remind OPES parents not to park on the street during pick up and drop off as there are safety concerns.  She will work with the principal at OPES for support.

September Yard of the Month:  Margaret and Richard Boner at 7052 Londontowne.  Their yard looks great!

Free Leaf Bags:  Jeff Pinnow and Mike Wall will be giving out free paper leaf bags a couple of weekends this fall.  Keep an eye on Facebook for the details.  Thank you, Jeff, for working with the city on this donation.

Welcome back to school Olde Providence kids:  Keep in mind our neighborhood kids are starting back to school this week.  Be extra careful on the roads!

Membership: We now have over 250 dues paying members! That’s almost half the neighborhood.  Thanks for your support to maintain this neighborhood.  Over 25 families have moved into the neighborhood this year too.  We’re excited to see continued growth of the community and the OPCA.

Events: Due to concerns over the Covid Delta Variant, we’re going to postpone an event in early fall to ensure we don’t put anyone at unnecessary risk.  We’re still targeting an event for later in Fall or Halloween.

New Board Members Needed:  We’re looking for a new board member to join us to support the outdoor classroom, woods, and at large.  Please contact us on Facebook or via email if you have any questions. 

 

Membership: So far, 180 members have signed up.  We really appreciate everyone’s involvement in our neighborhood.  This represents about a quarter of our neighborhood and is about halfway to our stretch goal of 350.

School Rezoning: CMS school board will be voting in July related to rezoning for high schools.  Board members are reaching out to understand the situation.

Yard of the month: Congratulations to last month’s winner, Rick Abee at 6801 Knightswood Dr. He recently completed a Master Gardener class and it is evident by his beautiful yard. Keep an eye out for next yard of the month. 

Entrance Sign: Thanks to board members Dave, Jeff, and Lisa for painting entrance sign and keeping the neighborhood looking sharp.

New Neighbor Info:  Added helpful links and contacts to the website at https://oldeprovidence.org/new-neighbor/ Take a look and see if we missed anything

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